6 Powerful Tips to Apply for Jobs via Email: Make Your Message Stand Out

Writing a job application email has become one of the most common methods today. However, not everyone knows how to effectively apply for jobs via email that grabs the attention of HR.

To make sure your application doesn’t get overlooked among the many emails recruiters receive, it’s important to know how to craft a well-written and professional email. Let’s go over the steps to make your message stand out!

How to Apply for Jobs via Email

To make sure your application gets noticed by recruiters, it’s crucial to write a clear and structured email while following proper etiquette. Here’s a guide to help you apply for jobs effectively via email.

1. Prepare Your Application Documents and Portfolio 

Before sending your job application email, make sure you’ve gathered all the necessary documents. These usually include:

• Curriculum Vitae (CV): A brief summary of your experience, education, and skills.
• Supporting documents: In addition to your CV, you may also need to prepare other documents like diplomas, transcripts, ID cards, and any other materials requested by the company.
• Portfolio: A collection of work samples related to the position you’re applying for to demonstrate your skills.

Ensure all the files are in PDF format and clearly named. Make sure the file size isn’t too large, ideally under 1MB, so that HR can easily review your application.

2. Write a Clear Email Subject Line

Once your documents are ready, the next step is writing the email subject. The subject line is important because it serves as the title of your email. With a clear and relevant subject, your email will be easier to spot among the many job applications a company receives.

Usually, companies will provide a sample subject format for job applications via email. If not, you can create one with the format: (Position applied for)_(Your Name).

3. Enter the Recipient’s Email Address

The next step is to enter the recipient’s email address. Make sure you type the correct email address, including the name of the recipient and any CC (if applicable).

This step is crucial to ensure your email reaches the right person at the company. Typos in the email address could lead to your application not being delivered or being sent to the wrong person.

4. Write an Engaging Email Body

The body of the email is where you introduce yourself to the company. Write a few engaging sentences introducing yourself, explaining why you’re interested in the position, and highlighting your relevant skills and experience.

There’s no need to repeat everything from your CV. Just pick the key points and present them in a compelling way. 

5. Attach the Required Documents 

After writing your email, don’t forget to attach the necessary documents. To make things easier, combine all your documents into a single PDF file. PDF is widely used and can be opened on different devices. Avoid compressing files into ZIP or RAR formats as it could slow down the selection process. 

6. Proofread and Send

The final step before hitting send is to review everything. Double-check that all the information you’ve included is correct and complete. Make sure the recipient’s name, email address, and the attached documents are all accurate.

These small mistakes can leave a less-than-professional impression. Once you’re sure everything is correct, go ahead and send your email.

Example of a Job Application Email

A job application email should be well-structured to leave a positive impression. Below is an example of how you can phrase your job application email:

From: maya.putri@email.com
To: hrd@companyname.com
Subject: Maya Putri – Marketing Executive – LinkedIn

Dear Sir/Madam,

My name is Maya Putri, a Bachelor of Management graduate from XYZ University. I’m reaching out to apply for the Marketing Executive position at ABC Company, which I found on a job search website. I have two years of experience in marketing at a startup.

My skills in market analysis, developing marketing strategies, and managing social media, combined with my Management degree, give me confidence that I can make a valuable contribution to your marketing team. I am a creative, proactive individual who thrives in dynamic environments.

Attached to this email are my CV and portfolio, which includes some of the marketing campaigns I’ve worked on. If you have any further questions, I can be reached at maya.putri@email.com or by phone at 0812-3456-7890.

Thank you for your consideration. I look forward to the opportunity to discuss this job further.

Best regards,
Maya Putri

Those are some tips and steps on how to apply for jobs via email. By following this guide, you can craft a professional job application email that will stand out to HR. To expand your job opportunities, don’t miss out on exploring various job listings on Recruitfirst Indonesia.

Here, you can find jobs that match your interests and skills. Once you’ve found the right job, make sure to apply the tips above to create a standout job application email.

What are you waiting for? Visit Recruitfirst Indonesia and take the next step in your career today!