Complete Guide to External Recruitment for Company

Recruitment Strategies
24 Oct 2023
Complete Guide to External Recruitment for Company

In the dynamic landscape of modern business, the pursuit of talent is an ever-present challenge. The success and sustainability of any company hinge on its ability to attract individuals with the right skills, mindset, and potential to drive growth. This pursuit often leads us to the realm of external recruitment, a strategic endeavour that can rejuvenate an organisation with fresh perspectives and diverse skill sets.

In this comprehensive guide, we will delve deep into the world of external recruitment, exploring its definition, differences from internal recruitment, various types, advantages, and effective strategies. Let’s get started!

What is External Recruitment?

External recruitment, often referred to as external hiring, is the process of sourcing and hiring new employees from outside the company. This involves seeking candidates in the wider job market rather than promoting or transferring existing employees within the organisation. External recruitment aims to bring fresh talent and expertise to a company, enriching its workforce and contributing to its growth.

Internal recruitment differs from external recruitment, and it’s important to distinguish the two. Internal recruitment involves filling job vacancies by promoting or transferring existing employees within the company. In contrast, external recruitment seeks candidates whom the organisation does not currently employ. Both methods have their merits, but external recruitment often brings in new perspectives and diverse skill sets.

Types of External Recruitment

External recruitment encompasses various methods to bring new talent into your organisation. Each approach offers unique advantages and is suitable for different scenarios. Here are five key types of external recruitment:

1. Job Advertisements

Job advertisements are a classic and widely used method of external recruitment. Companies post job openings on various platforms, including online job boards, newspapers, and social media. This method casts a broad net, allowing potential candidates to apply based on their qualifications and interest in the advertised roles.

2. Recruitment Agencies

Recruitment agencies, also known as staffing firms, act as intermediaries between companies and job seekers. These agencies maintain a database of potential candidates and match them with job openings in client companies. This method saves time and effort for companies, as recruitment agencies handle the initial screening and selection process, presenting only the most suitable candidates.

3. Campus Recruitment

Campus recruitment involves establishing a presence at universities and colleges to identify and hire fresh graduates or students nearing the completion of their studies. This proactive approach allows companies to tap into the pool of young, talented individuals and groom them according to their specific needs. Campus recruitment often leads to long-term relationships with promising talent.

4. Employee Referrals

Many companies encourage their employees to refer potential candidates for job openings. Employee referrals can be a valuable source of talent, as current employees are likely to recommend individuals they trust and believe will be a good fit for the company culture. This method can enhance team cohesion and bring in candidates who are more aligned with the organisation’s values.

5. Direct Approaches

In some cases, companies take a proactive approach by directly approaching individuals with specific skills or experience and inviting them to apply for job openings. This method is particularly useful when seeking candidates with niche expertise or targeting individuals not actively searching for new opportunities.

Advantages of External Recruitment

External recruitment is a strategic approach that can breathe new life into your organisation, but what are the specific advantages that make it worth considering? Here are five key advantages of external recruitment:

1. Fresh Perspectives

When you hire externally, you welcome individuals who bring fresh perspectives and a different outlook to your team. Their unique experiences and viewpoints can challenge the status quo, fostering innovation and creativity within your organisation. This injection of new ideas can be a catalyst for growth, prompting your team to explore new avenues and devise inventive solutions to existing challenges.

2. Diverse Skill Sets

External recruitment broadens your talent pool, offering access to a diverse range of skills and expertise. Unlike internal promotions, which may rely on existing competencies, external hires can introduce a wealth of capabilities that your organisation may not possess. This diversity can equip your company to adapt more effectively to changing market dynamics, providing a competitive edge in an ever-evolving business landscape.

3. Reduced Internal Politics

External hires typically enter your organisation with a fresh slate, unburdened by internal politics or pre-existing alliances. Their impartiality and objective approach to decision-making can help reduce conflicts and create a more harmonious workplace environment. By minimising internal politics, you foster a culture focused on productivity, collaboration, and achieving common goals.

4. Specialised Expertise

Certain roles demand specialised knowledge or expertise that may not be readily available within your current workforce. External recruitment allows you to pinpoint candidates with precisely the qualifications and experience required for these roles. Whether you need a subject matter expert or a technical wizard, external recruitment enables you to identify individuals with the specific skill sets necessary to excel in their positions.

5. Competitive Advantage

In a fiercely competitive business landscape, staying ahead of the competition is paramount. Hiring externally can provide you with a strategic advantage by bringing in talent with fresh skills and insights that your competitors may lack. These new perspectives can help your company anticipate market trends, identify opportunities, and make informed decisions that position you at the forefront of your industry.

How to Conduct Effective External Recruitment

External recruitment is not just about finding new talent; it’s about finding the right talent that aligns with your company’s goals and culture. To ensure the success of your external recruitment efforts, follow these essential steps and strategies:

1. Define Clear Job Requirements

Before you even think about advertising a job opening, it’s crucial to define clear and specific job requirements. This includes outlining the qualifications, skills, and experience needed for the role. Be meticulous in your job description to attract candidates who genuinely match your company’s needs.

2. Utilise Multiple Channels

To reach a wide and diverse audience, leverage various channels for job advertisements. While online job boards are a staple, don’t overlook social media platforms, industry-specific forums, and even traditional advertising methods. Casting a broad net increases your chances of finding the right candidates.

3. Streamline the Selection Process

Efficiency is key during the selection process. Begin by screening resumes or applications to shortlist candidates who meet the basic criteria. Then, conduct structured interviews to assess their suitability for the role. Consider using assessment tools and tests to evaluate specific skills and competencies relevant to the job.

4. Promote Your Company’s Culture

Your company’s values, culture, and growth opportunities are powerful tools for attracting the right candidates. Highlight these aspects during the recruitment process to appeal to individuals who resonate with your ethos. Be transparent about your company’s mission and vision to ensure alignment with potential hires.

5. Provide Training and Onboarding

Once you’ve hired external talent, invest in their training and onboarding process. This step is vital to help new hires integrate seamlessly into your company. It ensures they understand your company’s processes, expectations, and culture, enabling them to contribute effectively from day one.

6. Encourage Employee Involvement

Engage your existing employees in the recruitment process. Encourage them to refer potential candidates, as they often have a good understanding of your company’s culture and values. Employee referrals can yield highly suitable candidates who are more likely to fit in and excel within your organisation.

7. Build a Talent Pipeline

Effective external recruitment isn’t just about filling immediate vacancies. It involves building a talent pipeline for future needs. Continuously network, attend industry events, and keep a database of potential candidates for roles that may arise. This proactive approach ensures a steady flow of top-notch talent.

8. Evaluate and Improve

After each external recruitment cycle, evaluate the effectiveness of your strategies. Analyse the performance and integration of new hires and gather feedback from the hiring team. Use this information to refine your recruitment processes continually and adapt to changing market conditions.

In conclusion, mastering the art of external recruitment can be a game-changer for your company. By bringing in fresh perspectives, diverse skill sets, and specialised expertise, you can propel your organisation towards growth and innovation. However, it’s important to remember that effective external recruitment requires careful planning and execution.

If you’re seeking professional assistance in navigating the complexities of external recruitment and talent acquisition, consider partnering with a trusted outsourcing company in Jakarta, such as RecruitFirst. With our expertise and track record in finding the right talent that can streamline your recruitment process, RecruitFirst can help save your time and resources while ensuring the best fit for your company.

Don’t miss the opportunity to enhance your workforce and take your company to new heights with external recruitment. Reach out to RecruitFirst today and discover how they can help you build a team that drives your company’s success. Your journey to a more dynamic and capable workforce begins with the right recruitment partner!


Debby Lim

As the practice leader of RecruitFirst Indonesia, Debby brings to the table over 13 years of industry experience.